Sunsama Pricing and Sunsama vs Akiflow Cost per User

Sunsama costs $17 per user a month billed yearly, which is $204 charged once a year, or $22 per user a month billed monthly. There is one plan for individuals and teams, called Pro, plus an Enterprise tier sold through sales. There is no free plan, but the 14-day trial needs no card and never converts into a charge on its own. Akiflow, the planner most people compare it with, costs $19 a month yearly or $34 monthly.

If you have seen Sunsama quoted at $20 and $25, or at $16 and $20, you are not misreading. Sunsama has changed its price more than once, and its own pricing page still disagrees with itself. The figures here come from the price card and the billing help page, which match each other and match what the checkout charges.

How much does Sunsama cost per user?

There is no feature difference between the trial and the paid plan, and none between one user and a team. Sunsama's help center puts it plainly: there is only one version of the product. You pay per user in the workspace, and that is the whole price list.

The yearly discount is slightly bigger than Sunsama says. Its pricing manifesto promises 20 percent off for paying up front. At current prices, $204 against $264 is a 22.7 percent saving, so the yearly plan is a little better than advertised.

Why some sites say Sunsama costs $20 or $25

Three different price lists are in circulation, and all three were real at some point. For years Sunsama cost $16 a month yearly and $20 monthly, and older reviews still print that. In 2026 it raised the price to $20 and $25, and several comparison articles, including ones from rival planners, were written in that window. The current price card shows $17 and $22.

The confusing part is that Sunsama's own pricing page carries both. The price card and the page's structured data say $17 and $22. A few scrolls down, the visible FAQ answer about inviting colleagues still says Sunsama costs $25 a month per person, $20 on yearly plans, and that two people would pay $50. The help center's billing article agrees with the price card: $22 per user monthly, $204 per user once a year. When a vendor contradicts itself, the number at checkout is the one that counts, and on every source Sunsama controls apart from that one stale FAQ answer, it is $17 and $22.

Does Sunsama have a free plan?

No, and it says it never will. The pricing manifesto argues that free plans push companies toward selling data or shutting down. What you get instead is a 14-day trial with every feature and no card on file. When the trial ends you are not charged, because Sunsama does not have your card. You simply lose access to the workspace until you upgrade. You cannot cancel a trial, since there is nothing to cancel, and support will consider extending one if you ask.

Sunsama also refuses the usual discount calendar. No Black Friday sales, no lifetime deals, and no prices ending in 99 cents. The discounts it does offer are narrow: a student rate for people enrolled in college with a student email, which runs until graduation or four years from approval, a nonprofit rate on request with proof of status, and a $22 account credit for each referral that upgrades. It offers no regional discounts outside the US.

How Sunsama bills a team

Teams share one workspace and one bill. Each person has their own Sunsama account inside it, and one admin is billed for every user. Only the admin can change billing details, and there is no way to split the charge so each person pays for themselves. Payment is by bank-issued card only, so a company that pays software by invoice or ACH needs Enterprise or a company card.

Switching between monthly and yearly is painless. Moving from yearly to monthly credits you the difference rather than forfeiting it. That is a meaningful contrast with Akiflow, which we come to below.

The one warning worth noting before you buy is about cancellation. When you cancel, you keep access to the end of the billing cycle and the plan stops renewing. Thirty days after the subscription ends, Sunsama permanently deletes the workspace data. If you are pausing rather than leaving, export what you need or keep the subscription alive.

For a team, the totals are simple multiplication:

Akiflow quotes team prices through sales, so its columns use the Pro list price per person as a ceiling.

Sunsama vs Akiflow pricing

Sunsama is the cheaper of the two at every size and on both billing terms. The gap is small on yearly billing, $17 against $19 a month, and large on monthly, $22 against $34. A five-person team paying monthly saves $720 a year on Sunsama.

The terms around the price differ more than the price does. Sunsama's trial is 14 days with no card. Akiflow's is 7 days, needs a card, and starts billing automatically unless you cancel, and its terms of service say purchases are non-refundable. Akiflow does offer longer prepaid terms, $357.60 for two years and $699 for five, that bring its monthly cost below Sunsama's, but only if you are certain enough to prepay with no refund. Akiflow also sells an AI Meeting Assistant for $19 a month on top of Pro; Sunsama has no paid add-ons. The full breakdown, including the Akiflow vs Motion numbers, is in our Akiflow pricing guide.

On the product, the two share a lot: both pull tasks from your other tools into one place and let you drag them onto a calendar. Sunsama is built around a guided ritual, a morning planning session and an evening shutdown that asks whether today's plan was realistic. Akiflow is built for speed, with quick capture, keyboard shortcuts and its Aki assistant. People who want to be slowed down and made to plan pick Sunsama. People who want to capture fast and plan on their own terms pick Akiflow.

Sunsama vs Motion

Motion is the other name on most shortlists, and it works differently. Sunsama asks you to choose what goes into today. Motion schedules your tasks for you and rebuilds the day when something slips. Motion's team seat is $19 a month yearly or $29 monthly, and a person buying alone pays $29 or $49, so Sunsama is cheaper than Motion on every term, for one person or for a team. Motion also meters its AI with a monthly credit allowance per seat. Our Motion pricing breakdown covers the credit math, and if the calendar itself is the problem, Reclaim AI pricing is the cheapest of the calendar tools at $10 a seat.

Is Sunsama worth the money?

For a professional who plans the day and then loses it to whatever lands in the inbox, $17 a month is about $1 a working day, which is Sunsama's own framing, and a fair one. If the daily ritual sticks, it pays for itself in the first week of protected time. Consultants who timebox client work in Sunsama often lean on its time tracking at month end to build invoices; if the slow part of your month is getting those invoices paid, software that chases every unpaid invoice by email and SMS fixes that directly.

It is the wrong buy when planning is not where the hours go. Sunsama will tell you that the client thread needs an answer at 2 pm. It will not answer it. It does not propose meeting times to the client, book the call, write the recap or follow up on Thursday when nobody has replied. For a small office, that admin is usually the larger share of the week.

That is what OfficeAgent does. It reads the thread in Gmail or Outlook, offers times from your real calendar, books the meeting once you approve it, writes the recap and keeps following up until the thread closes. It costs $149 a month for one person, or $888 a year, and $399 a month for an office of up to ten people, or $2,388 a year, on the pricing page. Per person that is more than a planner, and it is a different purchase: Sunsama organizes your work, OfficeAgent does the email and scheduling part of it. Many people keep a planner and add the assistant, and the best AI scheduling assistant comparison lays out the options side by side.